Privacy Notice
Privacy at a Glance
Data Use: We only collect names, contact details, and health info necessary to run safe, bespoke events and process bookings.
Safety First: Emergency contact and health data are stored strictly to ensure your physical wellbeing during our workshops.
Photo Consent: We only use identifiable photos for marketing with your explicit permission. You can opt-out or request a "no-photo" indicator at any time.
No Selling: We never sell your data; it is shared only with essential service providers (like caterers) to deliver your specific event.
Your Control: You can access, fix, or delete your data at any time. Newsletter subscribers are kept only until they choose to unsubscribe.
Our Privacy Notice
At Dual Arts Fusion, we take your privacy seriously. This notice explains how we collect, use, and protect your personal information when you use our website or services. This Privacy Notice serves as a formal transparency statement in compliance with the UK GDPR and the Data (Use and Access) Act 2025. It outlines your legal rights and provides a clear framework for how we responsibly manage your data throughout our professional relationship.
Section 1Who We Are
Dual Arts Fusion is the "Data Controller" for your information. This means we decide why and how your data is processed.
Contact: dualartsfusion@gmail.com
Address: Office 18451, 182-184 High Street North, East Ham, London, E6 2JA
We use secure service providers to manage our communications. Please see Section 7 regarding International Data Transfers.
Section 2Information We Collect
We only collect the minimum information needed to provide our services through the use of this website (for initial contact) or through other channels, such as by email, phone and through Whatsapp (for service queries, contract arrangements, payment processing, safeguarding purposes and event logistics):
For all website users:
Contact Details: Name, email, and phone number (e.g., when you fill out a form).
Technical Data: Your IP address and how you use our site (collected via cookies).
Event Information: Any specific details you provide to help us curate your bespoke events.
For Clients (Businesses/Organisations):
Operational Data: Beyond contact details, we collect site location addresses for events and company-specific payment processing details.
For Attendees (Event Guests):
Safety & Logistics: We collect names, emails, and WhatsApp numbers for event coordination.
Emergency & Health: We collect Next of Kin details (name and contact details for emergency purposes only) and signed safety waivers.
Special Category Data: we collect dietary and health requirements (e.g., allergies or accessibility needs) to ensure your safety and wellbeing during events.
Section 3Photography, Video and Image Use
We often capture the energy of our workshops through photography and video. We use these images in the following ways:
For Your Benefit: We share photos back with you as a record of your experience.
Workshop Community: We may share a group gallery with other attendees of the same workshop to foster a collaborative community.
Marketing & Promotion: With your explicit consent, we may use selected images on our website, social media, or in printed brochures to showcase Eventilise’s services.
Your Choice: We will always ask for your permission before taking close-up or identifiable photos. You can withdraw your consent for us to use your image for marketing at any time by emailing dualartsfusion@gmail.com. If you do not wish to be photographed at all, please let our facilitators know at the start of the event; we will provide a "no-photo" indicator (such as a specific lanyard or seating area) to ensure your privacy is respected.
Section 4Why We Use Your Data (Our Legal Basis)
Under UK law, we must identify a specific "lawful basis" for every way we use your information. We rely on the following grounds:
Contract: We process your data when it is necessary to fulfill our agreement with you, such as delivering the event services you have booked or paying a provider’s invoice.
Consent (Marketing & Newsletters): We rely on your clear permission for non-essential activities, such as sending you our newsletter or using certain website tracking cookies. You can withdraw this consent at any time.
Special Category Data (Health & Dietary): Because this information is sensitive, we process it based on your Explicit Consent. In rare safety-critical situations where consent cannot be obtained, we process this data under the "Substantial Public Interest" condition (Schedule 1, DPA 2018) to ensure your physical wellbeing.
Vital Interests & Legitimate Interests (Next of Kin/Emergency Contact): We collect and store emergency contact details under Legitimate Interests to ensure responsible event management. We would only disclose this data to emergency services under Vital Interests to protect your life or safety in a medical crisis.
General Business Operations (Legitimate Interests): For routine tasks such as internal administration, improving our website, or responding to general enquiries, we use your data in ways you would reasonably expect and which have a minimal impact on your privacy.
Section 5How Long We Keep Your Data
We don’t keep data "forever." We store your information only for as long as necessary to fulfill the purposes we collected it for (e.g., 7 years for financial records to satisfy HMRC).
Data Type
Attendee Health/Dietary:
Retention Period: Deleted 30 days post-event
Reason: Data minimisation once the event is over.
Next of Kin / Waivers:
Retention Period: 7 years
Reason: Limitation period for personal injury claims.
Financial/Bank Data:
Retention Period: 7 years
Reason: HMRC tax and audit requirements.
Marketing/Newsletter List:
Retention Period: Until you choose to unsubscribe
Reason: To honour your ongoing request to receive updates and news from Dual Arts Fusion.
Section 6Your Rights
You have several "Data Subject Rights" over your information:
Access: You can ask for a copy of your data. We will perform a "reasonable and proportionate" search to find it.
Correction: You can ask us to fix inaccurate info.
Erasure: You can ask us to delete your data (the "Right to be Forgotten").
Withdraw Consent: If you gave us permission (e.g., for marketing), you can take it back at any time.
Section 7International Data Transfers
To provide our services, we use some third-party tools (such as WhatsApp for coordination and Google Account for email) that may store or process data outside the United Kingdom.
Where data is transferred to countries without a UK 'adequacy' rating (like the USA), we ensure it is protected by the UK International Data Transfer Agreement (IDTA) or equivalent legally approved safeguards to ensure the standard of protection provided to you is not materially lower than that provided under UK law.
Section 8Who We Share Your Data With
We do not sell your data. We only share your information when necessary to provide our services, such as:
Clients: We share attendee names and promotional photos and videos with the client who paid for the event they attended. We may share facilitator names and vetting status (e.g., confirmation of a valid DBS) of partner providers for fusion and co-hosting events to ensure site security.
Service Providers: Sharing attendee minimum necessary data (such as dietary requirements) with catering partners for fusion and co-hosting events.
Legal Obligations: If required by the Information Commission, law enforcement, or for insurance purposes.
Section 9How to Complain
If you are unhappy with how we handle your data, you have a legal right to complain directly to us first.
Contact us: Email dualartsfusion@gmail.com with the subject "Data Protection Complaint."
Our Promise: We will acknowledge your complaint within 30 days.
Resolution: We will investigate and provide a full response without undue delay.
If you remain dissatisfied after our final response, you can then escalate your complaint to the Information Commission (formerly the ICO) at www.ico.org.uk.
Last Updated April 2026